February 2012 Library Board Minutes




February 22, 2012


Board Members Present:

Ann-Margaret Shortt, Chair

Karen Drake

Ginny Gardner

Gene Hyde

Andy Morikawa

Anne Page


County and Affiliate Liaisons Present:

Mary Biggs, Montgomery County Board of Supervisors


Staff Members Present:

Paula Alston, Library Director

Ruthie Bellman, Senior Program Assistant


Board Members Absent:

Darlene Richardson


County and Affiliate Liaisons Absent:

Kit Haggard, Floyd Friends of the Library

MaryAnn Hinshelwood, MFRL Foundation

Mary North, Montgomery County Friends

Lauren Yoder, Floyd County Board of Supervisors


Call to Order: Chair Ann-Margaret Shortt called the monthly meeting of the MFRL Board of Trustees to order at 7:04 p.m., on Wednesday, February 22, 2012 at the Christiansburg Library.


Roll Call: Ms. Shortt


Acceptance of Agenda: The motion was made by Trustee Andy Morikawa and was seconded by Trustee Gene Hyde, and the Board voted to accept the agenda.


Approval of Minutes: Trustee Ginny Gardner moved, seconded by Mr. Hyde and the Board voted to approve the January 18, 2011 minutes.


Public Address: None.


Unfinished business:


LVA Standards Review

Director Paula Alston completed a review of the LVA Standards with the board.


New Business


Policy Review

Ms. Alston reviewed Policies 203 – Request for Reconsideration, 304 – Solicitation, and 401 – Friends of the Library with the board. Upon the review, Policies 203 and 401 were sent to the Policy Committee for review and to be updated.


Board Self Evaluation Form

The board reviewed the Board Self-Evaluation form. The group agreed that this form would be slated for re-evaluation next year with changes made to the form as needed. One suggestion for change is to have a section for individual self-evaluation as well as a collective self-evaluation for the board as a whole.


Report of the Director


Pornography in Libraries – Inside Edition

Ms. Alston sent out a press release via e-mail to the members of the board about Inside Edition doing a segment on crime and pornography in public libraries. We have an acceptable internet use policy (policy 112) and computer users must agree to abide by it. This policy also covers wireless users. Our computers are filtered as required by Children’s Internet Protection Act of 2000 and the Code of Virginia. No filter is infallible. The pornographers do workarounds as soon as the filter companies create a new filter. Filters work on words, not graphics, which makes it difficult for filters to always catch inappropriate content of what is being viewed. We are able to send messages to people on the public computers so if we are made aware of something, we do that. If the patron doesn’t remove it fast enough, we can shut down their computer. As stated in Policy 112, “Failure to comply with the policy will result in suspension or cancellation of Internet privileges, and/or legal proceedings. The Library reserves the right to terminate any Internet session.”


As for other crime, staff members know they can call the police or sheriff if they need to. We have had some petty theft and some stalking over the years. Six or seven years ago, there were two incidents in Blacksburg that caused concern, but there have been no incidents since then.


Libraries are public buildings, so with our policies and our code of conduct we do our best to see that patrons are safe when they are in the libraries. This is the perception most people have, but because libraries are public buildings, they are not safe. We do the best we can, but we do not have the staff to monitor things as closely as we would like.



We have completed month 7 of the fiscal year and should be at 58% of our budget. We are running high in the line item for gas for the van and car.

The public hearing for the Montgomery County budget is Thursday, March 29 at 7 p.m. Mr. Hyde and Trustee Anne Page will attend and speak on behalf of the library. Other board members were encouraged to attend the meeting to support them. We will also encourage patrons to attend and tell their library stories. And we will encourage members of the Friends of the Library to attend to say a few words of support.



The board reviewed the statistics and there were no questions.


Programming and Collection

We have signed up for a service through OverDrive called Advantage, where we can purchase titles that only Montgomery and Floyd patrons have access to. We still need to purchase titles for the benefit of the consortium, but this will help our patrons have access to titles without a long waiting line. Ms. Alston will purchase titles that have lots of interest and holds.


We had a good turnout for the Corban Addison program in Blacksburg on January 23. Mr. Addison is an author from Charlottesville. His first novel, called Walk Across the Sun was published on January 3, 2012. We had 29 people and all reports said he was an excellent presenter.


There were 45 people at the quilting marathon held in Meadowbrook on January 21. The 16 Meadowbrook quilters started at 8:00 a.m. and finished around 10:00 p.m. Patrons had the opportunity to drop by and check out what the quilters were doing. They had their machines, fabric, and ironing board on hand as they all were working on the same quilt pattern, which was a wall hanging called “Crazy House.”


The Grandparents raising grandchildren program in Floyd is held in conjunction with New River Community Services. NRCS was the primary sponsor until they realized that some people were afraid to come, so the library joined them and became the primary sponsor. Guest speakers have included an investigator from the NRV Drug Task Force and an attorney talking about the law as it relates to the group. The next meeting is March 1from 5:30 p.m. to 6:30 p.m. with Marla Martinez from Floyd County Child Protective Services as the guest speaker. A free meal is served (and provided by the NRCS.) It’s been very well received and written up in the Floyd Press and is a tremendous service to the public.


There is a large black history month program this Saturday at the Christiansburg Library at 2:00 p.m. There will be readings from the works of Martin Luther King, Jr., Paul Laurence Dunbar and Nikki Giovanni. Also, spirituals will be sung by The Family, a step dancing demonstration will be presented and there will be artifacts on display.


Upcoming programs at Christiansburg include several on the Titanic for the 100th anniversary of that tragedy, a program with artist Rebecca Kamen called Celebrating the Art of Science and the Science of Art and a large panel display celebrating Black history in the Commonwealth at the Christiansburg Library in December.



Facilities / Technology

The steps between the Christiansburg Library parking lot and the rescue squad building have been built. There is not hand railing yet so it is hoped that will be next on the list. Ms. Alston will ask Steve Phillips if there will be a handrail.


The maintenance staff has replaced the hot water heaters in all five bathrooms at the Blacksburg Library so we now have hot water in that building. We budgeted $3500 of our carry forward money and have not received the bills yet so we are not sure how we did budget-wise.


We also finished the last of the rearranging projects in the Christiansburg Library by removing the magazine rack that was in the middle of the room. Magazines have now been moved to the wall unit, opening up the building.


Staff and Trustees

We have our dessert reception for the Floyd County Board of Supervisors and the Floyd Town Council at our March meeting. The meeting will be Wednesday, March 21. We will have an abbreviated meeting at 7:00 p.m. and our guests will arrive around 7:30 p.m. Ms. Gardner and Ms. Shortt will provide the desserts for this meeting.


A reminder about the budget hearing on March 29 was given. Members were again reminded to attend and support Mr. Hyde and Ms. Page.


Staff Day is scheduled on Friday, March 30. The schedule was presented in the January meeting and is listed in the minutes from that meeting. Board members were invited to join the staff meeting for any portion of the day.


We have two spots open on the Board, from district E and G. They have been advertised. We have two applications for District E and none so far for District G. Ms. Alston has sent Matthew Gabriele has been recruiting candidates. Attending board members are encouraged to also recruit. The Leadership Committee is responsible for seeking out and recruiting potential new board members so if you have leads, please give the names to members of the Leadership committee. We will also have an opening in District F, Mr. Morikawa’s district, on July 1 as he is finishing up his second term. We may want to start the search early. We have two other members ending their first term, Karen Drake and Ginny Gardner. Ms. Alston stated she hoped they would like to continue for a second term.


Committee Reports


Executive Committee – Did not meet.


Development Committee – Did not meet.


Leadership Committee – Did not meet.


Policy Committee – Did not meet.


Floyd Friends of the Library – Membership drive is ongoing and is off to a good start.


Montgomery Friends of the Library – Barter Theater Call of the Wild performance on March 5.


MFRL Foundation – The Foundation has two new board members. They are also working on a new fundraiser.


Trustee Karen Drake moved to adjourn the meeting and Mr. Hyde seconded the motion. The meeting was adjourned at 8:29 p.m.

Approved by the Library Board

Gene Hyde, Secretary

Ruthie Bellman, Recorder






Category: Board, Meeting Minutes

Leave a Reply